For service businesses in Malaysia
Never miss a maintenance renewal again.
VynMaintenance tracks every customer’s maintenance contracts and subscriptions, turns the renewals due into proforma invoices, sends them by email or WhatsApp with a payment link, and records the payment — built for IT dealers, AutoCount resellers and the service businesses behind them.
No card required 14-day Professional trial
Features
From contract to cash, in one workspace
Everything a service business needs to keep recurring revenue coming in — without a spreadsheet of expiry dates.
Renewal tracking & auto-renewal
See every renewal due in the next 30, 60 or 90 days. Turn on auto-renewal and the invoice is drafted — or approved and sent — before the term ends.
Proforma invoices with approval
Generate a proforma invoice from a renewal in one click. A second pair of eyes approves it before it reaches the customer — or switch approval off.
Payments, receipts & Billplz links
Record payments against an invoice, attach receipts and send a payment receipt. A Billplz link lets the customer pay online and settles itself.
Send by email or WhatsApp
Send the invoice PDF to the right contact by email or WhatsApp, with your own wording. Every attempt is kept in the delivery history.
Item packages & customer products
Record what each customer runs, then bill it from reusable item packages — software, support and hardware lines loaded in one go.
- Add-on
AutoCount sync & REST API
Push customers and items from AutoCount, and post paid invoices and payments back through the sync service and a REST API.
- Roles & permissions
- Activity log
- Reports & Excel export
- Your own email sender
How it works
Set it up once. Renewals take care of themselves.
- 1
Add customers & their products
Import your customer list from Excel, then record what each one runs — the item, its end user, licence and serial numbers.
- 2
Set up subscriptions
Give each product its maintenance or subscription term, with its items, prices and tax. Renewals follow the term.
- 3
Renewals invoiced, sent and paid
As a term nears its end, the renewal becomes a proforma invoice, goes to the customer with a payment link, and is marked paid.
Pricing
Simple monthly plans
Start with a 14-day Professional trial. No card required.
| Feature | StarterRM399per month | PopularProfessionalRM699per month | BusinessRM999per month |
|---|---|---|---|
| Limits | |||
| Users | 3 | 10 | 25 |
| Transactions per month | 100 | 500 | 2,000 |
| Renewals & billing | |||
| Customers, customer products & subscriptions | Included | Included | Included |
| Renewal tracking & auto-renewal | Included | Included | Included |
| Item packages | Not included | Included | Included |
| Proforma invoices with approval | Included | Included | Included |
| Payments, receipts & Billplz payment links | Included | Included | Included |
| Send by email or WhatsApp | Included | Included | Included |
| Your own email sender & templates | Included | Included | Included |
| Team & insight | |||
| Roles, permissions & activity log | Included | Included | Included |
| Reports & Excel import / export | Included | Included | Included |
| Integration & service | |||
| API integration | +RM 199add-on | +RM 199add-on | Included |
| AutoCount Sync | +RM 299add-on | +RM 299add-on | Included |
| Onboarding & data migration | Not included | Not included | Included |
| Priority support | Not included | Not included | Included |
Add-ons & extras
Added to any plan, billed monthly.
Extra user
RM 39per user / month
RM 29 on Business.
Extra transactions
RM 49per 100 / month
Added to your monthly allowance.
API integration
RM 199per month
Included in Business.
AutoCount Sync
RM 299per month
Included in Business. Connects through API integration.
A transaction is an approved proforma invoice or a recorded payment. Prices in Malaysian ringgit.
What counts as a transaction?
A transaction is a proforma invoice that has been approved, or a payment that has been recorded. Customers, subscriptions, drafts and everything else you keep in the workspace are not limited by it.
Is there a free trial?
Yes. Every new workspace gets 14 days of the Professional plan, with no card required.
Can I change plans later?
Yes. Move up or down between plans as your team grows, and add extra users or transactions monthly when you need them.
Does it issue tax invoices?
No. VynMaintenance issues proforma invoices and payment receipts only. It does not issue tax invoices and does not submit to MyInvois (LHDN e-invoicing) — keep issuing those from your accounting system.
Can it connect to AutoCount?
Yes. With the API integration and AutoCount Sync add-ons, customers and items flow in from AutoCount, and paid invoices and payments flow back. Both are included in the Business plan, and can be added to Starter or Professional.
What happens if my subscription lapses?
Your data is kept. You can still sign in and read your dashboard and settings; everything else is paused until the subscription is renewed.
Contact us
Get in touch today
Questions about plans, add-ons or a demo? Send us a message and the team will get back to you by email or phone.
Every renewal, on time.
Create your workspace in a minute and see what is due before it is late.